Cara Kjelstrup-Johnson
- Mar 7
- 2 min
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Document Management Systems (DMS)
How does DMS work?
Watch our video for more information.
There’s no denying that the volume of digital documents & communications in circulation is increasing daily. In turn, information governance & the regulatory obligations that come with such data also need to be kept up to scratch. Pair these with an increasing focus on efficiency and employee productivity & you’ll quickly find where Document Management Systems become an integral part of businesses, day to day.
These powerful systems allow businesses to control and improve how they create, organise, store and collaborate on the critical information, documents and communications that drive business processes, compliance and billable activities.
Helping you
These are some of the problems Document Management Systems can help organisations solve.
Help locate the information if it's stuck in people’s mailboxes in their emails or shared drives.
Streamline the sign off process if it has to go through lots of departments which can take a long time.
Integrate different applications if there are too many that don’t interact with each other, which makes the processes very manual & long.
Back up documents if not already in place.
Help adoption of new systems.
Enable you to share files securely
Discover more ways to automate your business processes with Virtuoso Partners
Document Management Systems are just the start. Take a look at how Robotics Process Automation (RPA) and Intelligent Document Processing, among other intelligent solutions, can transform your business.
Benefits
Our intelligent Document Management Systems organise information efficiently based on what it is and how it’s linked to other sources, not just where it’s stored.
Document Management Systems are also a great way to reduce the margin for human error and be time-efficient with the use of automation. Matching invoices and payments whilst cross-referencing order information with Accounts Payable are just two examples of how a CMS using automation can reduce time and resource spent on a task whilst increasing accuracy and efficiency.
These are some of the benefits DMS can help organisations with.
Improve composition, storage, search & retrieval processes to increase employee productivity.
Automate the application of controls such as access permissions, GDPR retention periods, archiving & periodic reviews to mitigate risks.
Automate or trigger workflows for routing & approving documents without depending on email.
Capture internal & external digital signatures to expedite processes.
Increase process visibility such as GDPR subject access requests.
Manage version control accurately & prevent duplication of work or miscommunications.
Capabilities
Critical capabilities of our Document Management Systems
SaaS cloud options or CAPEX on-premises – capabilities tailored to customer preference.
Any user interface & mobile access included.
Integration with Office 365 applications.
Integrates seamlessly with existing environments & line-of-business systems, use Active Directory & MFA integration for security compliance.
Track & trace every process, document, activity & touchpoint within the business, to ensure alignment with relevant industry regulations.
Have one central repository for content across the business without migration, integrated to existing user applications.
Plus many more...
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